Privacy Policy
This Privacy Policy establishes the guidelines for processing personal data that you provide to us as a User through our Website.
1. Responsible for the Treatment
Identity: GWL VOICES FOR CHANGE AND INCLUSION ASSOCIATION (hereinafter GWL Voices or the Association).
Postal address: C/Covarrubias 26, 1º Izq, 28010 (Madrid).
Email: office@gwlvoices.com
2. Categories and Types of Personal Data
The categories and types of personal data that may be processed by GWL Voices are classified into identifying data and professional contact data, combined into a single category:
Identification and professional contact data: Name and surname, postal address, shipping address, date of birth, telephone number, and email address.
3. Purpose of Processing
The personal data you provide us will be processed for the following purposes:
Manage user registration through the Website:
When you register through the Website.
Address any request, query, suggestion, or claim made through the contact section of the Website:
When you contact us, even if you are not a member of GWL Voices or subscribed to our newsletter, through the contact method enabled for this purpose, and you provide us with your data. We will process it to manage and respond to your requests, queries, or suggestions and to contact you regarding these matters.
Send satisfaction surveys to evaluate our activity:
We will send you surveys to evaluate our events, conferences, publications, and the activities we carry out.
Send the newsletter:
When you register on the Website and provide us with your data, if you authorize us, we will send you commercial communications about our services by electronic means. Each of these communications will include a mechanism to allow you to express your opposition to receiving them.
Send information about conferences and events organized by GWL Voices or in which GWL Voices is a part:
When you register on the Website and provide us with your data, if you authorize us, we will send you electronic communications related to the announcements of conferences and events organized by us or in which we participate. Each communication will include a mechanism to allow you to express your opposition to receiving them.
Manage attendance at organized Conferences and Events.
Social networks:
We may process your personal data when you use our social profiles in accordance with the provisions of this privacy policy.
Selection processes:
Manage different open and/or future selection processes related to GWL Voices. In this case, we will make the corresponding privacy policy available to you, regulating the processing of personal data in the context of a Selection Process.
4. Basis of Legitimation
The legal basis that allows the processing of the data provided by the User through the Website for the identified purposes is as follows:
PURPOSES
LEGAL BASE
Manage user registration through the Website
The legal basis for processing is consent and the pre-contractual or contractual relationship that binds us.
Respond to any request, query, suggestion, or claim made through the contact section of the Website
The legal basis for processing is consent and the pre-contractual or contractual relationship that binds us.
Send satisfaction surveys to evaluate our activity
The legal basis for processing is legitimate interest.
Send the newsletter
The legal basis for processing is consent and legitimate interest.
Send information about organized conferences and events
The legal basis for processing is consent.
Manage attendance at organized Conferences and Events
The legal basis for processing is consent and the pre-contractual or contractual relationship that binds us.
Social media
The legal basis for the processing of this data is compliance with legal obligations and legitimate interest.
Selection processes
The data is processed based on the pre-contractual relationship and the express consent that you provide us to retain your data for future selection processes.
5. Data Conservation
The data provided will be stored for the time necessary to fulfill the purpose for which it was collected and to ensure compliance with the various legal obligations corresponding to GWL Voices.
6. Recipients of the Data
GWL Voices will transfer personal data when the transfer is authorized by law or is necessary to comply with a legal obligation, including the transfer to competent authorities, judges, and courts.
Personal data may be made available to service providers, collaborators, or managers with whom the respective agreements have been signed, and who need to access the data for the provision of the services. These GWL Voices collaborators, managers, or service providers can only process personal data to provide the corresponding services. Therefore, they cannot use them for their own purposes or transfer them to third parties unless they act as data controllers.
When necessary, the following categories of third parties may know your data in accordance with the purposes provided for in this policy:
Auditors, consultants, and other similar consulting and auditing companies.
Companies that provide marketing and advertising services.
Companies that manage the GWL Voices Website and social profiles.
Other companies that provide services to GWL Voices and need to access the data to provide the specific service.
Entities, such as, but not limited to, institutions, universities, public or private organizations, associations, foundations, with which GWL Voices collaborates to organize its events, conferences, and other activities. In this case, any access or data communication will be carried out by adopting the relevant legal measures and always within the framework of a specific activity organized by GWL Voices or in which GWL Voices is a party.
7. International Data Transfers
Your data is processed within Spain and the European Economic Area. If they are processed in countries located outside the European Economic Area and in countries that do not offer the same level of protection as Spain, GWL Voices will adopt the necessary legal measures, including signing the corresponding standard contractual clauses that are applicable.
8. Security in the Processing of your Data
The necessary technical and organizational security measures have been implemented to guarantee the security of personal data and prevent its alteration, loss, processing, and/or unauthorized access. This is done considering the state of technology, the nature of the stored data, and the risks they are exposed to, both by human action and by the physical and natural environment.
Any processing related to the services of the Website is carried out only by personnel designated for the data processing or personnel involved in maintenance operations.
9. Data Provided by Users
By providing personal data through the Website, users guarantee that they are of legal age and that all personal data provided is up-to-date, true, and accurate.
10. Rights
In accordance with the personal data protection regulations in force and applicable legislation, the User may revoke, at any time, the authorization granted for the processing of their personal data. They also have the right to exercise the rights of access, rectification, erasure, objection, right to restriction of processing of personal data, and the right to data portability. To do this, they can write to us by email at [office@gwlvoices.com]. Likewise, they have the right to file a complaint with the Spanish Data Protection Agency.
11. Modification of the Privacy Policy
This privacy policy may be updated at any time. Any future changes to our privacy policy will be made available to you, posted on this page, and, where appropriate, notified to you by email.